Executive Assistant (m/f/d)

Your mission

• Providing independent organisational and administrative support to senior management in day-to-day operations
• Assisting with the preparation and finalisation of quotations
• Processing incoming and outgoing invoices, and monitoring incoming and outgoing payments and payment deadlines
• Assisting with preparatory bookkeeping and compiling the necessary documentation
• Compiling and preparing statistics, analyses and reports for senior management
• Independently managing the diary, handling correspondence and preparing for and following up on meetings
• Organising and coordinating office management in close collaboration with the team assistant
• Independently handling selected projects and special tasks on behalf of senior management

Your profile

• Completed commercial apprenticeship or equivalent qualification
• Several years’ professional experience in an assistant role, in office management or in a similar commercial position, ideally supporting senior management
• A sound understanding of business matters and confidence in handling figures, invoices and reports
• A structured, independent and meticulous approach to work, as well as the ability to set priorities even when requirements change
• Professional, courteous communication and a confident manner when dealing with internal and external contacts
• Discretion and a sense of responsibility when handling confidential information
• A strong service-oriented approach and a passion for working as part of a team
• Very good knowledge of Microsoft Office, particularly Word, Excel and Outlook
• Very good command of German at least at C1 level, as well as good written and spoken English

Why us?

• A growing company with flat hierarchies
• A wide range of opportunities to shape your role and take on responsibility
• A dedicated and motivated team
• Opportunities for further training and development
• An attractive remuneration package, including a company pension contribution exceeding statutory requirements
• Flexible working hours
• Opportunities to stay active with Urban Sports Club
• A high-quality working environment in modern offices

Notes regarding your application

We look forward to receiving your application to igb-Ingenieurgesellschaft Burgert mbH – part of the Empira Group!

To apply, please complete our online application form and upload your full application documents. Once we have received your documents, we will send you a confirmation.

Please note that we can only accept your application via the online form.